Executive Assistant Needed for Private Lands Conservation NGOs

March 31, 2014

Executive Assistant Job Description

A partnership of private land conservation organizations based in Santa Fe seeks a highly motivated, outgoing and well-organized individual to provide administrative support, office management and communications outreach.

Overview of Executive Assistant Position

I. Key tasks of Executive Assistant

  1. Provide administrative support and project coordination including, but not limited to: membership outreach, communications: website presence and e-newsletters, grant writing and research, event preparation, and financial record keeping;
  2. Compile correspondence and reports; prepare, proof read and edit all outgoing correspondence, e.g. letters, e-mails, funding proposals, press releases, and e-newsletters;
  3. Data entry, including but not limited to membership donations, thank you letters, financials, and land inventories;
  4. Preparations for all internal/external meetings, i.e. researching organization/individuals, attending meetings, taking notes, and follow-up from meetings.
  5. Coordination support to ensure that all projects, grants, state and federal non-profit status, and contracts are up to date and ensure relevant reporting requirements and deadlines are met;
  6. Office management;
  7. Any other matters as directed.

II. Qualifications

  1. Excellent administrative and organizing skills, task-oriented and ability to meet deadlines.
  2. Good communication skills, written and verbal.
  3. Excellent office software ability; familiarity with Microsoft Office, Quickbooks, Adobe Creative Suites, and Constant Contact a major plus.
  4. Creative and proactive attitude, ability to work well with others to accomplish collective goals.
  5. Interest in conservation, agriculture, and non-governmental work.
  6. Bachelor degree, or equivalent, degrees in natural resources and finances a plus.

For More Information: www.chamapeak.org | www.westernlandownersalliance.org

III. Compensation, benefits and location

Salary range: DOE, full-time with benefits. Located in Santa Fe, NM.

IV. Application Process

Submit cover letter, resume, and three references to lallison@westernlandownersalliance.org by February 7, 2014.



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